Invoices
Using artificial intelligence to handle invoices
For increased accuracy and efficiency, we streamline and automate financial processes.
How it works
Large numbers of invoices are automatically processed by KASA Advisory using a sophisticated AI and machine learning engine, which also carries out a variety of validations specific to regional and global market laws.
INTEGRATED DOCUMENT MANAGEMENT
AUTOMATIC
PROCESSING
AUTOMATIC ACCOUNTING
AUTOMATIC COMMERCIAL VALIDATIONS
AUTOMATED WORKFLOWS
Management
By providing flexible upload options, integrated connectors, and facilities for altering PDF files and photos, KASA Advisory maximizes document management. The platform guarantees seamless export to archiving systems or ERPs, with thorough tracking of each export's progress, while enabling customization of document name and archive retention periods.
1. Manually upload documents by email, sFTP, AS2, or API
With integrated connectors for the most popular file transfer protocols, KASA Advisory guarantees quick and easy document loading from any source.
2. Organizing attachments and merging or dividing pages
Include PDF attachments with electronic invoices so that they can be archived as supporting documentation for later validations.
3. Using specialized software to rename and archive documents
Depending on organizational requirements, change the names of the retrieved documents and set the KASA Advisory archive's retention time.
4. Export while keeping an eye
Export documents to any ERP or archiving system, and keep a close eye on the export status across all chosen channels.
Processing
Our technology employs machine learning to extract data from any format and supports a number of international invoice formats. Electronic invoices are converted and mapped by KASA Advisory, which verifies the data against Master Data.
Optical or electronic reading
AI OCR is used by KASA Advisory to reliably read text in more than 200 languages from a variety of optical formats. Furthermore, our platform complies with international standards and supports a variety of electronic invoicing formats, such as UBL, CII, iDoc, EDIFACT, and X12.
One-shot or zero-shot machine learning extraction
Even if the data is in the incorrect format or location, our machine learning technology can accurately extract it because it is pre-trained or can be rapidly trained on a single document.
Validation, format conversion, and master data matching
The conversion and mapping of electronic invoice formats is made easier by KASA Advisory. Using our cutting-edge machine learning engine, it compels providers to supply the required commercial and logistical data and verifies it against Master Data.
Line by line accounting
By automatically recognizing products, accounting accounts, VAT treatments, cost centers, and statutory codes, our machine learning engine streamlines line-by-line accounting. With more than 20 integrated connectors, you can quickly adapt the KASA Advisory platform to your company's requirements and output invoices straight to ERPs.
Management accounting (items, conversion of units of measurement, storage locations)
Our machine learning engine may be trained to identify products from supplier descriptions, find the best places for transport and storage, and handle unit conversions for inventory and purchases.
Accounts, monographs, and VAT/GST scenarios are examples of financial accounting.
Our machine learning engine can optimize overall accounting by recommending accurate accounting records and suitable VAT/GST treatments.
Controlling (budget codes, projects, cost centers, etc.)
With KASA Advisory, you may customize the Machine Learning engine to suggest cost centers, project codes, and other aspects for management reporting based on your company's unique needs.
SAF-T, NC-8, CPV, and UNSPSC reporting
By teaching our machine learning engine to recommend coding structures necessary for compliance, you can make sure you fulfill all legal reporting obligations.
Export to ERP
With more than 20 pre-configured connectors in the KASA Advisory platform, we smoothly link with the most popular ERP and accounting systems.
Commercial verifications
By automatically comparing invoices with contracts, purchase orders, and goods receipt notices, KASA Advisory streamlines the commercial validation process, eliminating any problems both automatically and manually, and promoting cooperation between the accounting and procurement departments.
POs, NIRs, loading business circumstances, and discounts
Discounts and business terms (unit pricing, discounts) are automatically interpreted from invoices by KASA Advisory. Each invoice has a full commercial context thanks to the platform's ability to input contracts and synchronize purchase orders and receipt notices from ERP.
Matching in Two or Three Ways
In order to ensure a precise match, KASA Advisory automatically verifies commercial phrases and invoiced quantities with those in contracts, purchase orders, and receipts.
Resolving inconsistencies
KASA Advisory offers accounting solutions for reconciliation and instantly identifies the reasons behind disparities. Through the platform, Accounting and Procurement may work together effectively to verify and reconcile invoices directly in KASA Advisory.
Workflows
Workflows are orchestrated by KASA Advisory, which automatically filters invoices by department, routes them for approval based on context or content, and sends customizable notifications and recurring reports based on your company's requirements.
Automated departmental filtering
Invoices can be automatically filtered by teams or departments according to their context or content using KASA Advisory.
Routing automatically for approval
Using context and invoice data, KASA Advisory generates automated approval flows.
Notifications that can be customized
Notifications and reminders are automatically sent by KASA Advisory in response to platform occurrences.
Periodic reports that can be customized
Based on your company's requirements, KASA Advisory automatically creates and transmits personalized reports, including updates on cash flow planning and processing.
Why choose KASA Advisory as your smart invoice processing solution?
Extensive experience
- The team has more than 25 years of experience in software development and accountancy.
- Portfolio: Important Enterprise clients, extensive exposure in large accounting firms.
- Processing volume: Over 2 million real invoices processed, over 30 million accounting notes automatically entered.
Personalized approach to artificial intelligence algorithms
- Provides both generalization power and precision depending on each client's context.
- A deep understanding of invoices, including their commercial, tax, and accounting context.
- Intelligent anticipation of invoice operators' workflows.
Platform maturity and scalability
- High and flexible security: role-based access, multi-tenant architecture at the client level, and own authorization concept.
- Agile architecture: custom integrations with most local and international ERPs and accounting programs.
- Technology immediately available internationally: multilingual portal, machine learning algorithms that progressively form specialized vocabularies based on the languages detected on documents.
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- Testimonial
Client Reviews & Feedback
4.9
53+ Client reviews
We moved off our old accounting system, KASA handled the migration years of client ledgers, matter balances, historical billing and caught inconsistencies in our records that we had been carrying for a while without realising. Everything reconciled at the end of it. They have since kept us straight on VAT and Corporate Tax, and started us on eInvoicing readiness. Good people to have on the finance and IT side.
Ali Arshad
Marlaw, Partner
KASA came in to assess our finance setup and map out where we needed to be for eInvoicing. They handled the technical questions properly. Integration, system compatibility, how the pieces talk to each other and gave us answers we could actually build on. Solid partner for anything on the finance technology side.
Waqar Ahmed
Technical Director, 10X Digital
Our invoicing and record-keeping had outgrown the way we were doing things. KASA helped us fix the process, tighten the controls, and get properly briefed on what eInvoicing will mean for us. Clear advice and they stayed practical throughout. We wil be using them again.
Rahul Gujral
Commercial Director, Brickhub Properties
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